Home   For Parents   Policy Council   Meeting Summaries

Meeting Summaries

SCHOOL YEAR 2017 –  2018

Policy Council Report for October 20, 2017

  • Members received training and information regarding the agency, programs, and policy council.
  • Approved Minutes from Policy Council Meeting held on September 22, 2017.
  • Reviewed and approved Personnel Action Report.
  • Received summary of Board of Director’s Meeting.
  • Reviewed and approved September Credit Card Reports and Monitoring (Attendance/Enrollment) Reports.
  • Received information about upcoming Dental Day for Snyder and Union Counties.
  • Approved the appointment of Policy Council community representatives
  • Received information about SUM Bucks Incentive Program.
  • Received Policy Council Bylaws for review.
  • Received summaries of Policy Council Officer positions.
  • Discussed GOLD Reports for parents.
  • Notified that all correspondence from the Office of Head Start is posted on the SUMCD website.
  • Received information about upcoming federal monitoring review.

SCHOOL YEAR 2016 – 2017

Policy Council Report – September 16, 2016

  • Approved Minutes from Policy Council Meeting held on August 19, 2016.
  • Reviewed and approved Personnel Action Report.
  • Reviewed and approved Credit Card Report (August), Financial Reports (July, August) and Data Report (July).
  • Received updates about grant applications submitted: Extended Duration Grant application was submitted; awarded one-time funds for bus.
  • Discussed new Head Start Program Performance Standards and revising policies and procedures.
  • Reviewed and approved policy and procedure to serve children from eligible families up to 130% of Poverty Guidelines.
  • Elected one new community member to Policy Council.

Policy Council Report – August 19, 2016

  • Elected three new policy council members – community members.
  • Approved Minutes from Policy Council Meetings held on May 26, June 3, and June 23, 2016.
  • Reviewed and approved Personnel Action Report.
  • Reviewed and approved Credit Card Reports (June, July) and Data Reports (April, May, June).
  • Received updates about grant applications submitted: Cost of Living Grant Was awarded and increases provided to staff, Extended Duration Grant application was submitted.
  • Discussed and reviewed EHS-Child Care Grant application; approved submission.
  • Discussed and reviewed one-time funding eligibility of $50,000 to put towards purchase of a new bus; approved submission.
  • Reviewed and approved Impasse Policy & Procedure.
  • Received information about SUMCD Safety Committee.

 Policy Council Report – June 15, 2015

  • Received report from Policy Council Member Louisa Honeycutt about visiting legislators at Pre-K Action Day in Harrisburg.
  • Approved Minutes from Policy Council Meeting held on May 18, 2017.
  • Reviewed and approved Personnel Action Report.
  • Reviewed and approved Credit Card Report, Monthly Monitor Report (May).
  • Reviewed Attendance Report.
  • Approved Amendment to HS/EHS Grant for 1% Cost of Living Adjustment (COLA).
  • Discussed Field Day Events and provided feedback.
  • Approved Self Assessment Plan Draft.

Policy  Council Report – May 18, 2017

  • Approved Minutes from Policy Council Meeting held on April 21, 2017.
  • Reviewed and approved Personnel Action Report.
  • Reviewed and approved Credit Card Report, Monthly Monitor Report (April).
  • Reports from attendees of The Health Advisory Meetings and Health Fairs.
  • Reports from attendees of the Annual Meeting.
  • Discussed ideas to improve attendance.
  • Provided with overview of Self Assessment Process.
  • Received notice of the Cost of Living increase from Office of Head Start.
  • Discussed the Summer Calendar and Activities.
  • Discussed summer meeting schedule (no July meeting).
  • Completed Evaluation of Policy Council.
  • Recognized for service to the agency and families!
  • Annual Policy Council Recognition Luncheon.

Policy Council Report – April 21, 2017

  • Approved Minutes from Policy Council Meeting held on March 29, 2017.
  • Reviewed and approved Personnel Action Report.
  • Reviewed and approved Credit Card Report, Financial Report, and Monthly Data Report (March).
  • Reports from attendees of the PA Head Start Association Conference.
  • Received and reviewed March Data Reports
  • Received information about upcoming Health Advisory Meetings/Health Fairs.
  • Voted to appoint Louisa Honeycutt as representative of SUMCD to serve on Tripartite Advisory Board.
  • Discussed and approved location of policy council recognition luncheon.
  • Discussed fundraising allowability and options.

Policy Council Report – March 29, 2017

  •  Approved Minutes from Policy Council Meeting held on February 24, 2017.
  • Reviewed and approved Personnel Action Report.
  • Received and reviewed Summary of Board Meeting and CEO Report.
  • Reviewed and approved Credit Card Report, Financial Report, and Monthly Data Report (February).
  • Received information/updates about the Extended Duration Grant.
  • Discussed attendance at upcoming PHSA Conference.
  • Approved Organizational Chart.
  • Received and reviewed Winter Outcomes Reports for Early Head Start and Head Start.
  • Received and reviewed February Data Reports (Nathan Williard, Data/Quality Assurance Coordinator)
  • Received information about upcoming Health Advisory Meetings/Health Fairs.
  • Received notice of Annual Meeting of the corporation (April 25th) at Shade Mountain.

Policy Council Report – February 24, 2017

  • Approved Minutes from Policy Council Meeting held on January 20, 2017.
  • Reviewed and approved Personnel Action Report.
  • Reviewed and approved Credit Card Report, Financial Report, and Monthly Data Report (January).
  • Received information/updates about the Extended Duration Grant vehicle purchases.
  • Reviewed Agency Audit (fiscal year ending 6/30/16)
  • Approved ERSEA Policies and Procedures
  • Reviewed calendars for the remainder of the year/summer months.
  • Rescheduled March Policy Council meeting (3/29/17).

Policy Council Report – January 20, 2017

  • Approved Minutes from Policy Council Meeting held on December 16, 2016.
  • Reviewed and approved Personnel Action Report.
  • Reviewed and approved Credit Card Report and Monthly Data Report (November).
  • Received information/updates about the grant for Momentum to Mobility (Mifflin County).
  • Reviewed the Extended Duration Grant class changes.
  • Reviewed calendars for 2017-2018.
  • Received training on Eligibility and Income Verification Policies and Procedures aligned with the new Head Start Performance Standards.
  • Completed and signed Conflict of Interest Statements.
  • Approved the appointment of Nicole Bohn to Fiscal Director.

Policy Council Report for December 16, 2016

  • Approved Minutes from Policy Council Meeting held on November 17, 2016.
  • Reviewed and approved Personnel Action Report.
  • Reviewed and approved Credit Card Report and Monthly Data Report (November).
  • Received information/updates about the Extended Duration Grant Amendment, new buses, classroom moves.
  • Reviewed, discussed, and approved for submission the Continuation Grant Application for Head Start and Early Head Start.
  • Discussed Conflict of Interest.
  • Received report on school readiness and fall outcomes.

Policy Council Report for November 17, 2016

  • Elected Policy Council Officers.
  • Elected representatives to attend the PA Head Start Association Conference.
  • Discussed Calendar Committee.
  • Approved Minutes from Policy Council Meeting held on October 28, 2016.
  • Reviewed and approved Personnel Action Report.
  • Received the Board of Directors’ Meeting Summary.
  • Reviewed and approved Credit Card Report and Monthly Data Report (October).
  • Reviewed and approved the revisions to the Extended Duration Grant Application for Head Start and Early Head Start.
  • Approved Salary Scale.
  • Approved revisions to benefits.
  • Approved the move of two classrooms in Mifflin County, and the lease.
  • Signed up for committees.
  • Approved Policy Council Bylaws.
  • Received information about correspondence from the Office of Head Start.

Policy Council Report for October 28, 2016

  • Members received training and information regarding the agency, programs, and policy council.
  • Approved Minutes from Policy Council Meeting held on September 16, 2016.
  • Reviewed and approved Personnel Action Report.
  • Reviewed and approved September Credit Card Report and Monitoring (Attendance/Enrollment) Reports.
  • Received updates about grant applications submitted: Extended Duration Grant application was returned for revisions; we proposed changes to seven classrooms.
  • Received information about committees.
  • Reviewed and approved the SUMCD Philosophy.
  • Reviewed and approved the revised Impasse Policy and Procedure, based on new Head Start Program Performance Standards.
  • Reviewed and approved Policy Council Responsibilities (aka Job Description)
  • Received Bylaws for review.
  • Received summaries of Policy Council Officer positions.
  • Reviewed the Head Start and Early Head Start Program Information Report (PIR) Summary.
  • Notified that all correspondence from the Office of Head Start is posted on the SUMCD website.

SCHOOL YEAR 2015-2016

Policy Council Report for September 16, 2016

  • Approved Minutes from Policy Council Meeting held on August 19, 2016.
  • Reviewed and approved Personnel Action Report.
  • Reviewed and approved Credit Card Report (August), Financial Reports (July, August) and Data Report (July).
  • Received updates about grant applications submitted: Extended Duration Grant application was submitted; awarded one-time funds for bus.
  • Discussed new Head Start Program Performance Standards and revising policies and procedures.
  • Reviewed and approved policy and procedure to serve children from eligible families up to 130% of Poverty Guidelines.
  • Elected one new community member to Policy Council.

Policy Council Report for August 19, 2016

  • Elected three new policy council members – community members.
  • Approved Minutes from Policy Council Meetings held on May 26, June 3, and June 23, 2016.
  • Reviewed and approved Personnel Action Report.
  • Reviewed and approved Credit Card Reports (June, July) and Data Reports (April, May, June).
  • Received updates about grant applications submitted: Cost of Living Grant Was awarded and increases provided to staff, Extended Duration Grant application was submitted.
  • Discussed and reviewed EHS-Child Care Grant application; approved submission.
  • Discussed and reviewed one-time funding eligibility of $50,000 to put towards purchase of a new bus; approved submission.
  • Reviewed and approved Impasse Policy & Procedure.
  • Received information about SUMCD Safety Committee.

Policy Council Report for June 3, 2016

  • Approved Minutes from Policy Council Meeting held on April 21, 2016.
  • Reviewed and approved Personnel Action Report.
  • Reviewed Board of Directors Meeting Summaries.
  • Received information about Health and Nutrition Requirements from the SUMCD Health/Nutrition Coordinator, Paula Kepner.
  • Reviewed and approved the Monitoring and Credit Card Reports for April 2016.
  • Reviewed SUMCD management restructuring previously approved, and approved new job descriptions/new positions.
  • Reviewed and approved submission of HS/EHS Grant Amendment for a 1.8% Cost of Living Adjustment and an additional .08% for staff increases (not in the grant).
  • Received information about another grant amendment for extended duration of class hours/days.
  • Discussed menus, summer meetings, and the Audit.
  • Policy Council members were recognized for their service.

Policy Council Report for April 21, 2016

  • Approved Minutes from Policy Council Meeting held on March 18, 2016.
  • Reviewed and approved Personnel Action Report.
  • Reviewed and approved the Monitoring and Credit Card Reports for March 2016.
  • Education Director Cathy Dysinger provided information about and a review of the Winter Gold Outcomes Report.
  • Reviewed Classroom Observations.
  • Reviewed Annual Reports and the Agency’s Annual Meeting.
  • Discussed Union/Snyder Health Fair/Health Advisory.
  • Tabled discussion of Self Assessment.
  • Approved Mental Health/Disabilities Plan.
  • Discussed policy council recognition dinner.

Policy Council Report for March 18, 2016

  • Approved Minutes from Policy Council Meeting held on February 19, 2016.
  • Received information about upcoming Self Assessment Process and changes to Head Start Calendar
  • Reviewed and approved the Monitoring, Financial, and Credit Card Reports for January and February 2016.
  • Received a review of the Disabilities/Mental Health Plan from Disabilities Coordinator Lisa Woodring.
  • Received forms to complete Classroom Observations.
  • Discussed Annual Meeting of the Corporation.
  • Reminded about the upcoming Health Fair/Healthy Advisory for Union/Snyder counties.

Policy Council Report for February 19, 2016

  • Approved Minutes from Policy Council Meeting held on January 15, 2016.
  • Approved Personnel Action Report.
  • Received summary report from Board of Directors meeting.
  • Discussed parent trainings and schedule for the year.
  • Completed Conflict of Interest Disclosures.
  • Received information about and approved the new model for the classroom to be held at the Compass Building in Lewistown in partnership with the Tuscarora Intermediate Unit, funded by the Head Start Supplemental Assistance Program Grant.
  • Received information about Pre-K Counts classes that are starting in March.
  • Approved Procedure to Resolve Community Complaints.
  • Approved purchase of new Payroll System.
  • Received information about the upcoming Health Fair/Healthy Advisory for Union/Snyder counties.

Policy Council Report January 15, 2016

  • Approved Minutes from Policy Council Meeting held on December 18, 2015.
  • Approved Personnel Action Report.
  • Reviewed 2016-2017 Head Start Calendar
  • Reviewed and approved the Monitoring, Financial, and Credit Card Reports for December 2015.
  • Provided with updated draft of ERSEA (Eligibility, Recruitment, Selection, Enrollment, Attendance) Policy & Procedures. Members volunteered to serve on committee to review the draft.
  • Reviewed and approved for submission the HS/EHS Grant Application.
  • Reviewed and completed/signed Conflict of Interest Disclosures.
  • Reviewed Volunteer/Visitor Application.
  • Reviewed final version of Five Year Goals.
  • Received information about State funding received for Pre-K Counts (40 slots) and Head Start (20 slots).

Policy Council Report December 18, 2015

  • Approved Minutes from Policy Council Meeting held on November 19, 2015.
  • Approved Personnel Action Report.
  • Reviewed and approved the Monitoring, Financial, and Credit Card Reports for November 2015.
  • Discussed 90-day timeframe/deadline for physical and dental exams.
  • Reviewed and approved for submission the HS/EHS Grant Application.
  • Reviewed the Fall Snapshot of Outcomes Report.
  • Reviewed and approved School Readiness Goals.
  • Discussed the stretch calendar revisions for 2016.
  • Next meeting is scheduled for January 15th at 10:00 AM.

Policy Council Report November 19, 2015

  • Approved Minutes from Policy Council Meeting held on October 16, 2015.
  • Reviewed Board of Directors meeting summary.
  • Approved Personnel Action Report.
  • Reviewed and approved the Monitoring, Financial, and Credit Card Reports for October 2015.
  • Nominated and elected Policy Council officers for 2014-2015 year.
  • Nominated and elected representatives to attend the PA Head Start Association conference.
  • Representatives signed up for committees on which to serve.
  • Provided with and reviewed the HS/EHS Grant Draft Application Information to be reviewed also by staff and parents.
  • Reviewed and approved the Parent Activity Fund.
  • Approved purchase of new delivery van.
  • Approved purchase of two buses.
  • Received information about the Greater Susquehanna Valley United Way Grant for transportation stipends.

Policy Council Report October 16, 2015

  • First meeting of the new year; members received training.
  • Approved Minutes from Policy Council Meeting held on September 18, 2015.
  • Approved Personnel Action Report.
  • Reviewed Board of Directors meeting summary.
  • Reviewed and approved the Monitoring, Financial, and Credit Card Reports for September 2015.
  • Reviewed and approved new Volunteer Policy.
  • Reviewed the Program Information Report (PIR) Summary.
  • Discussed and approved that each member bring a written report from parent meetings to policy council for inclusion in minutes and newsletters.
  • Received information about correspondence from OHS (posted on website).
  • Discussed further policy council training occurring on 10/29/15.

Policy Council Report September 18, 2015

  • Approved Minutes from Policy Council Meeting held on August 21, 2015.
  • Approved all actions from meeting held on August 21, 2015.
  • Approved Personnel Action Report.
  • Reviewed Board of Directors meeting summary.
  • Reviewed and approved the Monitoring, Financial, and Credit Card Reports for August 2015.
  • Received information about the five year grant and visit from new grants manager, Joe Mistretta.
  • Reviewed and approved the SUMCD Confidentiality Policy.
  • Reviewed and approved revisions to the job descriptions for the Fiscal Manager and the Buildings & Grounds Manager.
  • Reviewed and approved the salary tiers for Family Support Assistants.
  • Reviewed and approved the Salary Scale.
  • Received agency overall Spring Outcomes Report.

SCHOOL YEAR 2014-2015

Policy Council Report August 21, 2015

  • Approved Minutes from Policy Council Meeting held on June 19, 2015.
  • Approved Personnel Action Report.
  • Reviewed Board of Directors meeting summary.
  • Reviewed and approved the Financial and Credit Card Reports for June and July 2015.
  • Received information about the Governance Screening performed by Board and Policy Council Presidents, along with management, and other five year grant requirements.
  • Approved the change in McVeytown Head Start Model – from Combo to five days/week. Received classroom location updates.
  • Voted to appoint Mary Smith as community member of policy council.
  • Discussed family engagement efforts.

Policy Council Report June 19, 2015

  • Voted to appoint Ann Wagner and Lyndie Sipe as community members of policy council.
  • Approved Minutes from meeting held on May 22, 2015
  • Approved Personnel Action Report.
  • Reviewed and approved the Monthly Monitoring, Financial, and Credit Card Reports for May 2015.
  • Received updates on grant application submitted (HSSAP, Pre-K Counts, Union County)
  • Received report on Health from Health/Nutrition Coordinator, Paula Leach.
  • Received notice of OHS Correspondence regarding Proposed Rule Making to revise the Head Start Program Performance Standards.
  • Approved job descriptions of Compliance Auditor and Enrollment/Outreach Manager.

Policy Council Report May 22, 2015

  • Approved Minutes from Policy Council Meeting held on March 27, 2015.
  • Approved Personnel Action Report.
  • Completed/turned in Policy Council Evaluations.
  • Reviewed and approved the Monthly, Financial, and Credit Card Reports.
  • Agreed to hold policy council meetings monthly during the summer.
  • Indicated interest in serving on interview committees for summer hiring.
  • Members were recognized for their service on the policy council.

Policy Council Report April 24, 2015

  • Approved Minutes from Policy Council Meeting held on March 27, 2015.
  • Approved Personnel Action Report.
  • Reviewed Board of Directors meeting summary.
  • Received information from Education Director and reviewed the Winter Outcomes Report.
  • Received information from Disabilities/Mental Health Coordinator regarding the Mental Health Component of HS and EHS programs.
  • Reviewed and approved the Monthly, Financial, and Credit Card Reports.
  • Received information about the status of the EHS-CC grant and the MIECHV grant.
  • Provided forms and information regarding visiting classrooms and observing the programs.
  • Received information about the PHSA conference from parent attendees.

Policy Council Report March 27, 2015

  • Approved Minutes from Policy Council Meeting held on March 6, 2015.
  • Approved Personnel Action Report.
  • Reviewed Board of Directors meeting summary.
  • Reviewed and approved the Monthly, Financial, and Credit Card Reports.
  • Received information about and approved the EHS-CC program model to submit for funding through OCDEL.
  • Received and reviewed the CQI Plan.
  • Discussed visits to and observations of classrooms.
  • Received information about the upcoming PHSA conference and Health Advisory Meetings.

Policy Council Report March 6, 2015 (February makeup)

  • Approved Minutes from Policy Council Meeting held on January 16, 2014.
  • Reviewed Board of Directors meeting summary.
  • Received information about the revisions to the CQI Plan.
  • Discussed the GOLD Assessment Committee; signed up to participate.
  • Approved Personnel Action Report.
  • Reviewed and approved the Financial and Credit Card Reports.
  • Discussed upcoming Policy Council recognition luncheon.
  • Received information about Self Assessment.
  • Received information about and discussed transition to kindergarten.
  • Reviewed Compliance Safety Inspection Forms.
  • Received information about new Child Abuse Reporting Requirements.
  • Discussed upcoming PHSA conference.
  • Discussed 170 day stretch calendar.
Policy Council Report January 16, 2015
  • Approved Minutes from Policy Council Meeting held on December 12, 2014.
  • Approved Personnel Action Report.
  • Received updates on federal grant submission and EHS/CC grant.
  • Approved revised ERSEA policy and procedures.
  • Reviewed and approved the Financial, Monitoring, and Credit Card Reports.
  • Reviewed upcoming important dates/changes.
Policy Council Report December 12, 2014
  • Viewed two PowerPoint presentations: 50 Years of Head Start and SUMCD Agency Overview.
  • Reviewed and approved SUMCD Audit for 2013-2014.
  • Approved Minutes from Policy Council Meeting held on November 21, 2014.
  • Approved Personnel Action Report.
  • Reviewed Board of Directors meeting summary.
  • Approved revised Policy Council bylaws.
  • Reviewed and approved the Financial, Monitoring, and Credit Card Reports.
  • Received information about the 90 day deadline for dental exams and well child exams.
  • Reviewed and approved the submission of the HS and EHS Extension Grants (period 4/1/15-6/30/15).
  • Provided with information about the Outcomes Reports by Education Director Cathy Dysinger.
  • Provided explanation of School Readiness Goals and program related goals.
  • Approved the Salary Scale effective 4-1-15 ($.50 increase for Assistant Teachers and Teachers).
  • Received ERSEA policies and procedures for review.
Policy Council Report November 21, 2014
  • Reviewed Parliamentary Procedures.
  • Approved Minutes from Policy Council Meeting held on October 17, 2014.
  • Approved Personnel Action Report.
  • Reviewed Board of Directors meeting summary.
  • Received and reviewed the Annual Report for Head Start and Early Head Start 2013-2014.
  • Received and reviewed revised Policy Council bylaws.
  • Nominated and elected Policy Council officers for 2014-2015 year.
  • Nominated and elected representatives to attend the PA Head Start Association conference (one Policy Council member per county).
  • Received information about committees (personnel/grievance, budget, education advisory, health advisory) and signed up for committees.
  • Reviewed the draft of the HS/EHS refunding extension grant (period 4/1/15-6/30/15).
  • Reviewed program and service changes and approved the HS/EHS grant application for period of 7/1/15 – 6/30/16.
  • Reviewed and approved the 2014-2015 School Readiness Goals.
  • Received, reviewed, and approved the Parent Activity Fund.
  • Received, reviewed, and approved the Continuous Quality Improvement Plan for 2014-2015.
  • Reviewed and approved the Financial, Monitoring, and Credit Card Reports.

Policy Council Report October 17, 2014

This was the first meeting of the new year with new members. Introductions were made.

  • Received information about Head Start Program and SUMCD programs, including the competitive grant process for the new five year HS/EHS grant.
  • Viewed “The Lost Generation” video.
  • Received information about “in-kind” funds/donations.
  • Received notebooks with information for serving on the Policy Council, including information about confidentiality.
  • Approved Minutes from Policy Council Meeting held on September 19, 2014.
  • Approved Personnel Action Report.
  • Received information about Education and Health Advisory groups.
  • Received information about and invitation to the Annual Meeting of the Corporation.
  • Received additional information about the Policy Council Training.
  • Approved the Reimbursement for Parent Participation in Governance Activities policy.
  • Approved Social Media Policy.
  • Reviewed and approved the Financial, Monitoring, and Credit Card Reports.
  • Provided with the Bylaws to review.

SCHOOL YEAR 2013-2014

Policy Council Report September 19, 2014

  • Approved Minutes from Policy Council Meeting held on May 16, 2014.
  • Received, reviewed, and approved the Personnel Action Report for the period of April 22-August 25, 2014.
  • Received, reviewed, and approved the financial and credit card reports for the months of May, June, July, and August.
  • Provided with information from the Program Information Report (PIR).
  • Received, reviewed, and approved policies: Lice (revised), Food Allergy/Intolerance (new).
  • Received and reviewed the summaries of the board meetings.
  • Received the Outcomes Reports from Spring 2014.

Policy Council Report May 16, 2014

  • Approved Minutes from Policy Council Meeting held on April 25, 2014.
  • Received, reviewed, and approved Personnel Action Report.
  • Received, reviewed, and approved Monitoring, Financial, and Credit Card Reports for April.
  • Received information about and discussed menus.
  • Received information about and discussed medical, dental, and vision exams needed and the timeframes in which they are required.
  • There will be no meeting in June or July and maybe none in August.
  • Signed up for the summer staff interview committee.
  • Received, reviewed, and approved the new Salary Scale with the cost of living increases.
  • Recognized for their dedication to the policy council and the Head Start and Early Head Start Programs for the 2013-2014 school year.

Policy Council Report April 25, 2014

  • Approved Minutes from Policy Council Meeting held on March 21, 2014.
  • Received, reviewed, and approved Personnel Action Report.
  • Received summary of April board of directors meeting.
  • Received information about revisions to the self assessment.
  • Received update on PHSA conference, from parent/member in attendance.
  • Received information about and explanations of the SUMCD Disabilities & Mental Health Plan from Coordinator Lisa Woodring.
  • Received, reviewed, and approved Monitoring, Financial, and Credit Card Reports for March.
  • Received and completed the Policy Council evaluation form.

Policy Council Report March 21, 2014

  • Approved Minutes from Policy Council Meeting held on February 21, 2014.
  • Received, reviewed, and approved Personnel Action Report.
  • Received summary of February board of directors meeting.
  • Received, reviewed, and approved Monitoring, Financial, and Credit Card Reports for February.
  • Received for review the Disabilities/Mental Health Services plan.
  • Received, reviewed, and approved the Self Assessment Plan.
  • Received reminder of Health Advisory meetings.
  • Received, reviewed, and approved the EHS/HS Sequestration Restoration and COLA Draft Application for refunding.

Policy Council Report February 21, 2014

  • Approved Minutes from Policy Council Meeting held on January 17, 2014.
  • Received summary of January board of directors meeting.
  • Received, reviewed, and approved Monitoring, Financial, and Credit Card Reports for December and January.
  • Received, reviewed, and approved Personnel Action Report.
  • Received and reviewed ERSEA policies and procedures.
  • Received information on and approved Program Curriculum.
  • Discussed outreach ideas.
  • Approved adding Nina Croll to ballot for board of directors.
  • Discussed PA Head Start Association Annual Meeting.
  • Received information about and discussed the Federal Review Findings and Redesignation.

Policy Council Report January 17, 2014

  • Approved Minutes from Policy Council Meeting held on December 13, 2013.
  • Approved Personnel Action Report.
  • Received information on the federal review summary of findings.
  • Received reminders about Education and Health Advisories and snow make up days.
  • Reviewed and approved the Credit Card Report.
  • Received information about and discussed the Self Assessment Process, specifically parent evaluations.
  • Reviewed and discussed the Fall Outcomes Report snapshot.

Policy Council Report December 13, 2013

  • Approved Minutes from Policy Council Meeting held on November 15, 2013.
  • Approved Personnel Action Report.
  • Received Board of Directors Report.
  • Approved the Head Start and Early Head Start Refunding Applications.
  • Reviewed and approved the Financial, Monitoring, and Credit Card Reports.
  • Received the Fall Outcomes Report for review.
  • Received update on the federal review.
  • Received and reviewed the Education Coordinator job description. Approved the  transition Family Engagement Coordinator to Education Coordinator.

Policy Council Report November 13, 2013

  • Approved Minutes from Policy Council Meeting held on October 18, 2013.
  • Approved Personnel Action Report.
  • Provided with a report on the Annual Board of Directors Meeting.
  • Approved Policy Council Bylaws.
  • Reviewed and approved the Financial, Monitoring, and Credit Card Reports.
  • Nominated, voted and elected officers (President, First Vice President, Second Vice President) for 2013-2014 Policy Council.
  • Received information about the PA Head Start Association Conference and being a parent representative. Nominations were held, voting occurred, and a representative from each county was selected.
  • Provided with opportunity to review and request copies of the Policy and Procedure Manual, Management Plans, and Employee Handbook.
  • Received the Draft Application of the EHS/HS Refunding Application for review and signature.
  • Received the Parent Activity Fund budgets for HS and EHS.
  • Approved additional policies and procedures.
  • Received additional information about the federal review. Reviewed the Monitoring Protocol for Policy Council members.
  • Received information about committees. Provided opportunity to sign up for committees.

Policy Council Report October 18, 2013

  • Members met and introduced themselves (all new members except three).
  • Received information about Head Start Program and SUMCD programs.
  • Received notebooks with information for serving on the Policy Council.
  • Received information/explanation of:
    • Impasse Procedure
    • Head Start classrooms (25 at 11 sites)
    • Parliamentary Procedure
  • Approved Minutes from Policy Council Meeting held on September 20, 2013.
  • Approved Personnel Action Report.
  • Provided with a report on the SUMCD Audit from Sue Snyder, CFO.
  • Reviewed and approved the Financial, Monitoring, and Credit Card Reports.
  • Provided with the Bylaws to review.
  • Approved the Policy Council Responsibilities (previously the “job description”).
  • Received information about Education and Health Advisory groups.
  • Received policies and procedures that required approval or reaffirmation, provided explanations, approved or reaffirmed policies and procedures, including a change to the ERSEA, which added a full day Head Start program, combined with Pre-K Counts.
  • Received and reviewed the Continuous Quality Improvement Plan (CQI) for 2013-2014; approved CQI.
  • Approved community representatives for the Policy Council.
  • Received information about the upcoming Federal Review.

SCHOOL YEAR 2012-2013

Policy Council Report September 20, 2013

  • Approved Personnel Action Report.
  • Reviewed and approved Financial and Credit Card Reports.
  • Reviewed and approved Long Range Plan.
  • Were thanked for their participation on Policy Council for the year.

Policy Council Report August 23, 2013

  • Approved Minutes from Policy Council Meeting held on May 17, 2013.
  • Approved Personnel Action Report.
  • Provided with a summary of the Board of Director’s Meeting.
  • Reviewed and approved the Financial, Monitoring, and Credit Card Reports.
  • Provided with information regarding changes in classrooms and staffing adjustments. Approved classroom and staffing changes.
  • Provided with proposed changes to Personnel Policies related to health insurance benefits/eligibility. Approved changes.
  • Approved Impasse Policy and Procedures (board and policy council).
  • Approved Code of Conduct (board and policy council).
  • Received information on the Long Range Plan/goals. Approved draft of Long Range Plan.

Policy Council Report May 17, 2013

  • Approved Minutes from Policy Council Meeting held on April 19, 2013.
  • Approved Personnel Action Report.
  • Provided with a summary of the Board of Director’s Meeting.
  • Received copy and review of Salary Study.
  • Received information about the Policy Council Self Evaluation.
  • Received detailed information about the School Readiness Plan and process.
  • Informed of upcoming federal review.
  • Reviewed and approved the Financial, Monitoring, and Credit Card Reports.
  • Provided with information from Health/Nutrition Coordinator about that aspect of the program, including dental exams and physicals.
  • Received information about serving on the Hiring Committee (child care stipends and assistance with transportation are provided).

Policy Council Report April 19, 2013

  • Approved Minutes from Policy Council Meeting held on March 15, 2013.
  • Approved Personnel Action Report.
  • Provided with a summary of the Board of Director’s Meeting.
  • Approved Monitoring, Financial, and Credit Card Reports.
  • Received reports about the annual PA Head Start Association Conference from attendees.
  • Discussed self assessments and scheduling.
  • Receiving information about volunteer training for next year.
  • Provided with the Policy Council Evaluation form.
  • Received report on Re-organization.

Policy Council Report March 15, 2013

  • Approved Minutes from Policy Council Meeting held on February 8, 2013.
  • Approved Personnel Action Report.
  • Provided with a summary of the Board of Director’s Meeting.
  • Approved the low bid for the new school bus and the purchase of the bus.
  • Approved Monitoring, Financial, and Credit Card Reports.
  • Received a copy of the current Disabilities Plan.
  • Received information about and a form for classroom observations.
  • Provided with information and explanations of the Teaching Strategies GOLD Child Outcomes system and reports.
  • Approved that the Policy Council President be a nominee for the governing Board of Directors/Policy Council Liaison.
  • Provided with information about the annual PA Head Start Association Conference.
  • Provided with information about the upcoming Heath Advisory meeting.

Policy Council Report February 8, 2013

  • Approved minutes – with one correction – from meeting held on January 11, 2013.
  • Approved Personnel Action Report.
  • Approved agency Self Assessment Process.
  • Approved Community and Parent Complaints Procedures.
  • Approved Credit Card and Monitoring Reports from January 2013.
  • Approved Financial Report from January 2013.
  • Approved the ERSEA Procedures.
  • Reviewed program curriculum.

Policy Council Report January 11, 2013

  • Approved Policy Council Meeting Minutes from December 2012.
  • Approved Personnel Action Report.
  • Approved procedures to implement Shared Governance – Program Philosophy and Long-Range Goals and Short-Range Objectives.
  • Presented with information about the tracking tool, GOLD, and how it will record child outcomes.
  • Approved the November 30, 2012 Head Start/Early Head Start Financial Report.
  • Approved the December 2012 monitoring, financial, and credit card reports.
  • Received explanation of Impasse Procedures. Approved Impasse Procedures.
  • Discussed the process for self evaluation/assessment.
  • Provided with information about 2012 Tax Laws.

Policy Council Report December 14, 2012

  • Approved Policy Council Meeting Minutes from November 2012.
  • Approved Personnel Action Report.
  • Reviewed Procedures to implement Shared Governance – Program Philosophy and Long-Range Goals and Short-Range Objectives (DRAFT)
  • Received correction to November 2012 Monitoring Report (EHS: 130 children, 25 state funded; total 155).
  • Approved the November 2012 monitoring, financial, and credit card reports.
  • Received information regarding the requirement for physicals and dental exams within 90 days.

Policy Council Report November 16, 2012

  • Approved Policy Council Meeting Minutes from September and October 2012.
  • Approved Personnel Action Report.
  • Received overview of SUMCD Annual Report and Head Start/Early Head Start Annual Report as well as presentation from annual meeting on topic of Family Engagement.
  • Approved submission of grant applications for Early Head Start and Head Start.
  • Approved request for consideration of a non-competitive 5-year grant award.
  • Updated contact list.
  • Approved the October 2012 monitoring, financial, and credit card reports.
  • Received nominations, voted on, and elected Policy Council Officers and PA Head Start Association Representatives.
  • Received explanation of committees (Personnel & Grievance, Budget, Education Advisory, and Health Advisory). Council members present signed up for committees.
  • Received information regarding the Program Information Report (PIR).
  • Received information regarding Conflict of Interest disclosure. Statements were distributed for members to disclose and sign.
  • Received and approved the Continuous Quality Improvement Plan.

Policy Council Report October 19, 2012

  • All representatives/members (new and returning) participated in a Policy Council training provided by Carol Budd.
  • Carol Budd reviewed the Policy Council Notebook.
  • Approved the Personnel Action report.
  • Received information about the upcoming HS/EHS Draft Refunding Application.
  • Approved request for consideration of a non-competitive 5-year grant award.
  • Received information about the Education and Health Advisory Committees.
  • Approved the August and September monitoring and financial reports.
  • Received an invitation to the Annual Meeting.
  • Notified of grant for bus from SEDA-COG.
  • Received information and an invitation to Policy Council training on Oct. 24, 2012.
  • Approved a newly created position of Family Support/Community Outreach Specialist.

Policy Council Report August 31, 2012

  • Reviewed and approved Head Start/Early Head Start staff hiring.
  • Reviewed and approved Head Start/Early Head Start Management Re-organization
  • Approved eliminating HS/EHS Director position and appointing the Executive Director (CEO) as HS/EHS Director.
  • Reviewed and approved August Board minutes.
  • Reviewed and approved May and June Financial and Monitoring and Credit Card reports.
  • Discussed changing meeting formats to bring other SUMCD Management Staff to go over their own reports and so Policy Council members get to meet them.
  • Reviewed and approved the Spring Outcomes Report.
  • Approved changing LCC Head Start morning class start/end times.
  • Approved new community representatives to the Council.
  • Received information about new OCDEL Grants.
  • Reviewed School Readiness Goals.